Personal Seceratory, Assistant Administrative Officer

I am Rana M Zubair Khan, from Pakistan, Graduate 1999,
Having a good experience in Office Administration and Information Technology field of about 10 years at my credit as:

i am working as :

11. 21 May 2008 to 30 to-date

Company: National Development Consultants (NDC) Head Office
Position: Office Manager/Private Secretary to Managing Partner

Scope of Duties:

1. Responsible for the General Administrative working of the office.
2. Assist the Managing Partner (Engr. Ch. Ghulam Hussain) and Partner Ijaz Ahmad Khan in drafting the letters on various subjects and to various Project Managers and Clients as and when desired.
3. Prepare necessary appointment orders for various Project staff commensurate with the provision in the Consultancy Agreement/NDC Rules.
4. Check usage and record of Phones.
5. Check usage and record of Photocopier.
6. Make relief arrangements for Guards, Naib Qasids and Drivers as and when required because of leave or other exigency.
7. Exercise check on the proper working of staff, posted at 26-K-II Model Town, Lahore.
8. To evaluate Weekly Time & Work Sheet of the staff.
9. Oversee purchase and issue of different items of stationery & make ensure its proper usage.
10. Familiarize with the library and files relating to Administrative and Technical matters regarding Projects undertaken by NDC and miscellaneous subjects.
11. Arrange purchase of tickets for Air Travel for the Chairman / Partners of NDC and get hotel accommodation reserved.
12. Arrange for holding BOM Meetings and other meetings with the Clients and take care of food /refreshment during such meetings.
13. Maintain account for the imprest amount for day to day expenditure.
14. Get final orders on cases of leave annual increments.
15. Issue letters of felicitations/condolence.
16. Prepare upto-date list of Clients, their addresses and telephones numbers for the distribution of annual diaries, gifts and cards.
17. Approval of requisition slips for the usage of vehicle, in the absence of Partners / Manager (R&C).

Muhammad Zubair Khan 15 Apr 2009, 09:36 - Report